How Do You Write a Policy Statement?

When writing a policy statement, explain the reason for the policy and its connections to what the organization values. A policy statement comes before the policy’s main text and is just one part of a full policy write-up. The full policy goes into the procedures for following the policy, states responsible parties and includes other information on the specific policy.

Use the following process when writing a policy statement.

  1. State the purpose
  2. Explain why the policy is necessary for the specific organization. Explain what aspects of the organization are affected by the policy and how it will be used.

  3. Connect the policy to the organization’s goals and values
  4. Link the policy’s purpose to the overall goals of the organization, such as a need for safety, consistency or attendance. Explain how the organization benefits from the policy being in place.