How Do I Write a Letter to Confirm Community Service Hours?

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A letter confirming community service hours should be written on the organization’s letterhead, complete with contact information for whoever supervised the volunteer. It should include the number of service hours contributed to the organization, the dates or range of dates that were worked and a brief summary of what the work entailed. A brief description of what the organization does and their mission should be included.

Verification of community service hours can be necessary for a variety of reasons, such as satisfying a court order, as school graduation or entrance requirements, to include on a resume or for completing scouting activities. Each completion may require that information specific to their needs be included in a verification letter. Community service hours can be worked at more than one site, so a letter confirming the hours worked should be requested from each organization. Some organizations require that people performing community service punch in with time cards to keep track of their hours, while others ask volunteers to track their own hours and submit them to be included in the verification letter. In some instances, a spreadsheet of hours worked that is signed by a supervisor in the organization can be used in place of a letter.