How Do You Write a Letter to Accompany a Donation?

A letter accompanying a donation to a charity should include the name of the organization, address information, the date of the letter and the reason for the donation. This type of letter is normally brief, but more important correspondence may be longer.

  1. Address the organization

    Ensure your letter reaches the proper person by addressing the correct staff member within the charitable organization. You can find this person’s name through the group’s website, from a business card or after you meet the staffer in person. Double-check the correct mailing address.

  2. Include your reason for donating

    Start with verbiage that delineates why you made a donation to this organization. Reasons for your contribution may include a personal connection to the cause, an invitation to a special event hosted by the charity or a memorial gift made in someone’s name. Your impetus for donating money can be a short blurb or several sentences, depending on your passion for the cause.

  3. Denote the amount of the check

    Tell the charity the amount you are giving with a simple sentence such as “Please find enclosed a check for $100.” If you wish your money to go towards a specific project, inform the charity of the department within the organization the donation is intended for.

  4. Sign the letter

    Thank the charity for its hard work, and sign the letter. Seal the letter in an envelope, and affix proper postage.