A donation letter should be concise and formal, include a greeting to the recipient of the letter, ask specifically for a donation and let the recipient know that the donation will create a positive impact on the charitable organization. A donation letter should always remain positive and not issue the negative connotations that are associated with not donating to the organization.
The first part of the letter should include an introduction of what the writer of the letter is. It should tell the recipient about the organization, what the organization does and how the organization helps others. It will have everything that the recipient needs to know about it. This is the paragraph that will grab the reader's attention.
The middle paragraph is the part where the writer will ask the recipient for the donation. It will tell how the donation will help the organization and what the recipient will get out of donating. It will also have specific information on how to donate if the recipient chooses to do so.
The last paragraph is a courteous one and one that shows the recipient that that writer is grateful that the letter has been read. It thanks the recipient for their time and for considering to donate. It is followed by a thank you and a signature.