Some examples of professional voicemail greetings are the basic greeting, the out-of-office greeting, the time-sensitive greeting and the additional information greeting. A basic greeting is simple, standard and to the point. Here's an example using fictional personal information: "Hi, this is Adam Gordon, Senior Vice President at American Global Brands. Sorry I missed you. Please leave your name and number, and I will return your call soon. Thank you."
The out-of-office greeting covers any absences of extended length: "This is Adam Gordon at American Global Brands. I will be out of my office beginning on Thursday the 11th and continuing until the 27th. Feel free to call back then, or leave a message here for a call back upon my return. To reach someone right away, dial Karen Jefferies at extension 7700. Thanks, and have a great day."
The time-sensitive greeting recognizes the importance of every single minute in a customer's busy day and aspires not to waste any of them. Here's how, again using made-up information: "Hello, thank you for calling American Global Brands. Our apologies, but our representatives are currently assisting with other calls. We do not like placing callers on hold, so simply leave your contact data and one of our service reps will respond within a three-hour time frame. Thank you for calling American Global Brands."
The additional information greeting uses the outgoing message to communicate some timely, critical nugget of crucial information while still maintaining professionalism: "Hello, please leave a message for Adam Gordon at American Global Brands. If you're calling for information on the Technology and Innovation seminar we're hosting over the summer, please log onto our website and reserve your space. Thank you."
