What Is the Definition of “file Management”?

File management is the storing, naming, sorting and handling computer files. It is the process of maintaining folders, documents and multimedia into categories and subcategories as desired by a user. Fundamental aspects of file management are organizing, labeling and classifying computer data. File management helps to eliminate clutter so that a user can access and retrieve data faster and more conveniently.

There are two types of file managers: electronic and three-dimensional. Three-dimensional file management is basically the traditional method of keeping hard-copy documents in cabinets and safes.

However, digital and electronic technology has evolved and enabled better management, access and retrieval of documents. It enables users to sort files by type, size, name, color and date that they were created or modified. This orderly arrangement saves time usually spent looking for records, which maximizes productivity.

Most common operations done on stored computer files are editing, viewing, playing, copying, moving and deleting. Modern applications have been developed to help users search, access and manage files in a computer and mobile devices.

Creating master folders for related files helps to organize files more efficiently. Documents, music and movies can be the master folders for all other files. Next, a user may create several subfolders under the main one to differentiate data.