A security report is a retelling of an observation or an incident based on facts, according to Chron. When writing a security report, make sure to use the first person voice. Ensure that you organize information exactly as the events occurred and answer the five Ws and one H: who, what, when, where, why and how. Be as specific as possible in the report.
When you are writing a security report, be as neutral an observer as possible. It is important to keep your biases and opinions out of the report, according to Chron, and avoid leading the reader to a conclusion. Be concise in your writing. Do not fill your report with unnecessary content. Include only the things you observed so that your report is objective and based on facts. Remember that security reports can be used in a court of law as evidence in criminal cases or for insurance claims. Make your report look professional. If you are writing by hand, write in a legible manner. Chron recommends only using abbreviations that are widely accepted, such as "Mr." Avoid using acronyms unless you have written them in full previously in the report. This makes your report understandable to people who are not security officers. Use proper grammar and punctuation, and double-check everything before filing your report.