A letter written to someone who owes money should have a first sentence that details the reason for the letter, with subsequent sentences offering supporting statements and a method or methods of resolution. The letter's closing should thank the recipient. Such letters should be direct; polite and professional; written and addressed to the correct person; and sent as soon as possible, according to Michelle Dunn for About.com.Continue Reading
Dunn explains that the first sentence of the letter should list the balance owed, the work done and when the money was due. For example, "This letter is a reminder that you owe $250 as of November 1, 2014, for brake work performed on your car on October 18, 2014."
Next, the letter should outline possible ways of resolution and an incentive to pay, such as an enclosed envelope and/or a statement that if payment is made by a certain date, no interest charges will be added. Enclosing a self-stamped envelope for payment removes one step and may encourage a recipient to pay right away, notes Dunn. An important step is making sure the letter goes to the right person. If the letter is sent to a business, it is possible that the contact person for the work is not the person responsible for payment.Learn more about Business Communications
A resolution letter clearly communicates the issues, outlines any proposed solutions, provides background information on the problem, and clarifies issues upon the vote to be cast. Resolutions typically contain a heading, a whereas statement and therefore-be-it-resolved clause. The letter is generally one page or less, still ensuring the topic is well-covered.Full Answer >
If a person is performing services for or is using property that belongs to another individual, a hold harmless letter outlines the details of the liability issues surrounding that service or use. The letter usually contains language that outlines who is protected from a liability lawsuit.Full Answer >
A repayment letter template, also known as a payment agreement letter template, is a customizable document that allows a person to outline the specific details of loan repayment schedule. The letter is a legally binding contract that outlines the exact terms of the loan, such as amount and due date.Full Answer >
A demotion letter or document should include details of the current and demoted position, along with the demoted salary grade, improvements that should be made to avoid demotion and the time frame in which to make the required improvements, according to the North Carolina Department of Health and Human Services (NCDHS). The letter should also include the reasons for the demotion, such as policy violations based on witness accounts.Full Answer >