Q:

How do you write an exit letter?

A:

Quick Answer

Write an exit letter, or resignation letter, by announcing an intent to resign, noting the last day on the job, and acknowledging positive aspects of having worked in the position. Keep the letter's tone professional and cordial.

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Full Answer

The employee's resignation announcement should be short and simple, with no negative reason given for leaving. It's acceptable for the employee to note that she has accepted another position or is relocating. The employee should submit the letter at least two weeks prior to leaving, but high-level employees and those involved in complicated projects should give more notice.

The letter briefly should reflect on the team accomplishments to which the employee contributed. The employee should also acknowledge how her experience with the company influenced her professional development. The closing should be warm and friendly.

An exit letter stays in an employee's file, where it's sometimes reviewed when a new employer calls for a reference, or when the employee applies for a new position at the same company or an affiliated one. An employee who feels compelled to discuss a negative experience with the employer should schedule an exit interview. The employer's interview notes may go into the employee's file, but unless the meeting is adversarial, the notes are unlikely to leave as strong an impression as the employee's own letter.

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Related Questions

  • Q:

    What is an example of a letter rescinding a resignation?

    A:

    An example of a letter rescinding a resignation can be found at Career FAQs; the letter explains to the employer the change of heart in an employee who has decided he no longer wants to resign from his position. According to Reference.com, there are many reasons why an employee would want to rescind his resignation letter, the main reason being the falling through of a new opportunity.

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  • Q:

    What are some sample letters of recognition for a job well done?

    A:

    Sample letters for recognition of a job well done include letters that mention the project or event the person performed the job at, describes the extent to which the person assisted with the job and end the letter by advising that individual of the writer's intent or wishes to work with that individual again in the future. It is advisable to send the letter as soon after the job or event the recipient is being recognized for as possible.

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  • Q:

    What is the proper way to quit a job?

    A:

    Quit a job professionally and respectfully by submitting a letter or other formal communication to your supervisor with ample notice before your intent to leave, schedule a meeting to discuss the transfer of responsibilities for your position and agree to provide training to your replacement. It is also important to thank your employer and coworkers and share contact information to stay in touch after leaving.

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  • Q:

    What are some examples of letters offering employment?

    A:

    A letter offering employment includes a direct statement that the company is offering a specific position to the recipient, and includes the title of the job and the starting salary or rate of payment. It also outlines the date on which the job begins, the initial tasks and responsibilities of the role and any other benefits details or matters in negotiation.

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