To write an employee incident report, explain who was involved, what happened, when and where the incident occurred, and the reasons behind the incident. Then, give recommendations for avoiding similar situations in the future.
- Gather information relating to the incident
Gather all of the information you can find about the incident. Talk to the employees involved to get an understanding of the incident itself and the events leading up to it. Find any witnesses, and ask the same questions. Write down all relevant facts.
- Explain the details of the incident
At the top of your report, write the date and time of the incident. Add a title that summarizes the incident. In as many paragraphs as you need, write about the incident in detail. Explain which employees were directly involved in the situation. Mention witnesses by name. Then, outline the events that led up to the incident, and describe the incident itself. Include the location and time. Use simple, straightforward language, and avoid making judgements.
- Make recommendations
Explain the disciplinary actions that you took with the employees who were involved in the incident. Write your recommendations for how the company can avoid similar situations or problems in the future. Mention any existing plans that the company has to address the problem.