Write a committee report by gathering the information needed for the report, assembling the information into a useful format, having an editor or a committee chair review the report and amend it if necessary, and getting the appropriate approvals for the report. It can be helpful to use a pre-existing template to organize your committee report.
- Gather the information needed for the committee report
Information needed includes names of committee members, dates of recent committee meetings, action items that have been completed, action items that are still pending, announcements and questions to be asked of the board or other larger group to which the committee reports.
- Assemble the information, and write the report
Assemble the gathered information into a clear and useful presentation. Use a pre-existing format or template if desired to make the information easier to handle. Keep all information points brief and focused on the key issues. Add the names of the appropriate committee members to each point so anyone needing to follow up regarding an issue knows who to contact.
- Have the report reviewed
Turn the report over to an editor, who may be the committee chair, for review. Amend or edit the report as necessary.
- Have the report approved
In some cases, committee reports require official approvals. Determine if any are needed, and submit the report to the appropriate people for approval.