Project completion letters should contain statements related to the project that is or will be finished. They may be addressed to the potential client as a proposal, to the contractor thanking him for the service or from the contractor stating he has completing the agreed work.
Although the contents vary based on the project and the business parties involved, there are three ways in which a project completion letter should read.
If a contractor has finished an assignment for a client, he includes his name or company name on the letterhead, addresses it to the client and states the project has been completed. A contractor who wishes to remind the client of his superb service may also mention the work was completed on time. Additionally, he may also discuss warranties or guarantees offered on the completed work.
If no work has been performed yet and the contractor is looking for the client's business, he may write a project completion letter that resembles a proposal. This includes the company's strengths and experience and why they are best for getting the job done. It may also contain estimated dates and duration of the project and how the agreement will be terminated if either of the parties choose to do so.
Finally, a client may write a project completion letter thanking the contractor for the work done. In this type of letter, he will likely praise the contractor for the services and may offer to work with him again in the future if the need arises.