Q:

What is a modified block style letter?

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Quick Answer

A modified block-style letter is one type of conventional business correspondence. It differs from block format in that a modified block letter has the writer's name, company name, address, date and closing aligned a few spaces to the right of center or on the right margin rather along the left margin.

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The customary and most formal approach to a business letter is block style, in which all material is aligned to the left margin and paragraphs are not indented. Business letters in standard format also include a colon after the salutation and a comma after the closing, in contrast to open style, which omits punctuation in both of those places. Modified block-style letters are not only considered slightly less formal than the full-block style but can be easier to read visually as well, with material more evenly balanced horizontally across the page.

Modified block-style letters also differ from semi-block style, which aligns all text on the left margin but features indents on all paragraphs and double or triple spacing between them. Modified block-style letters also differ from modified semi-block style, which indents the author's address, date and closing but indents these items at a given spot on the page, not necessarily centered or flush right. When using letterhead stationery, the writer's name, company name and address do not need to be repeated. The letter can begin with the date, flush right or a little to the right of center.

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Related Questions

  • Q:

    What are formatting rules for typing a business letter?

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    Some formatting rules to follow when typing a business letter include using a block format, using a font such as Times New Roman size 12, and using a colon following the salutation and a comma after the closing. In the block format, the letter is left justified and single spaced, except between paragraphs where it is double spaced.

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  • Q:

    What are some acceptable formats for business letters?

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    There are multiple different types of business letter formats, including block and indented formats, as described by The Writing Center at the University of Wisconsin - Madison. The block format uses a simple layout with "blocks" of text that have no indentation, meaning that all sentences in a paragraph or text block line up evenly on the left and right sides.

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  • Q:

    How do you type a business letter

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    General practice when writing a business letter is to use a Times New Roman size 12 font, with a left-justified block format that is single-spaced within paragraphs and double-spaced between paragraphs. To write the letter, include the sender's address, date, inside address, salutation, body text, closing and enclosures. Use a professional tone, be concise and state your point early in the letter to avoid miscommunication.

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  • Q:

    What is the correct way to format a business letter?

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    A business letter most often uses block format, in which the letter is single-spaced and left justified, although paragraphs have double spaces separating them. The salutation uses a colon, and the closing has a comma.

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