How Do I Make a Treasurer’s Report?

According to an article by John Paul Dalsimer on Energize, Inc., a written treasurer’s report includes the name of the organization, the period covered by the report and the cash balances at the beginning and the end of the period. Also included are any income and expenses that occurred during the period, which may be reported as individual items or as a net effect on cash flow.

According to Dalsimer, a treasurer’s report is based on an organization’s budget, which ideally includes categories for all income and expenses and anticipated amounts for each one. The written treasurer’s report adheres to the budget closely, explaining how much was spent and earned in each area and any deviations from anticipated amounts.The ending balance should equal the starting balance, plus income and minus expenses. If it does not, the report must explain. It is not necessary to list every single budget item. Itemize large and unusual expenditures and income, and summarize smaller amounts.

Typically, the treasurer of an organization provides an oral report to the board of directors at a monthly board meeting, explains Dalsimer. The oral report is a succinct summary of the written report, accurate but not detailed. The treasurer points out any large items or deviations from the budget, and explains anything that might be confusing. Supplying each board member with a copy of the report before the meeting is a good practice because it allows the board to organize its questions in a coherent way. According to parliamentary procedure, at the end of the board meeting the organization’s secretary files the report.