What Are Some Examples of Letter Salutations?

A salutation may simply be “Hello” or “Hi” for casual circumstances, while “Greetings” is a slightly more formal option. Address a religious dignitary by considering the individual’s title. For example, a proper salutation may include “Your Holiness,” “Your Excellency” or “Your Lordship.”

“Dear” is an appropriate salutation for a business acquaintance, potential employer or supervisor. Only use the individual’s first name in a salutation if you know the person. For contacts with gender-neutral names, it is appropriate to use the individual’s first and last name when you do not know the person’s gender. You should reserve use of the salutation “To Whom It May Concern” for formal business correspondence when you do not know the appropriate contact information. Use “Dear Sir” or “Dear Madam” only if you are aware of the contact’s gender but unaware of the contact’s name. “Good Morning” or “Good Afternoon” may be appropriate in a casual situation where you expect the contact to receive the correspondence upon delivery. Apply proper respect to elected officials by mentioning their designation in the greeting. For example, a salutation to a member of the government could be “Dear Senator” or “Dear Governor.” When addressing a group, you may list each member individually, if reasonable. If this option is not reasonable, simply opt for a group greeting message such as “Hi All” or “Dear Team.”