How Do You Electronically File Form 941?

How Do You Electronically File Form 941?

There are four methods for electronically filing Form 941, according to IRS.gov. Three options require that an authorized e-file provider file the form. The fourth option is for the taxpayer to become an authorized e-file provider to file his own Form 941.

Any e-file provider authorized by the IRS can prepare, sign and e-file Form 941 for a client, according to IRS.gov. If taxpayers do not wish for the e-file providers to sign the form, the taxpayers can opt to choose an e-file provider who allows them to sign the return with a PIN or provide a PIN to the provider to sign on his behalf.

Another option is to choose a provider who offers scanned signature filing. This method of filing does not require a PIN. The taxpayer physically signs the form and scans it, and then the provider or the taxpayer attaches it to the electronic file.

Taxpayers can become IRS-authorized e-file signers and then contract with a third-party e-filer to send the form in. This requires the taxpayer to buy IRS commercial-off-the-shelf software, complete PIN registration, submit to the IRS, and receive a PIN. Submit registration around 45 days in advance of the need to file, because the process of approval can take some time, notes IRS.gov.