Advantages of group meetings include that they create opportunities for participants to share information, as well as encouraging teamwork. The major disadvantage of group meetings is that they consume valuable time, which affects a company's productivity. Additionally, the lack of a leader in a group meeting may undermine its effectiveness.
Other advantages of group meetings include that they create good working relationships between individuals who share ideas and connect during the meeting. The face-to-face communication during a group meeting creates a strong bond between individuals when compared to emailing or phone conversations.
Additional disadvantages of group meetings include confusion and information overload, which typically arise in a meeting with conflicting agenda items and personal agendas. Meeting participants with negative personalities may cause unnecessary conflicts during a meeting, resulting in an ineffective meeting. An effective facilitator should control individuals with problematic personalities, such as latecomers, constant interrupters and gossipers.
Meetings in a busy office are crucial because they provide an opportunity for employees to engage in fun activities in a relaxed environment. Team-building activities can be included in such a meeting. Some loud members may use group meetings to force unpopular ideas on the quieter members; meeting leaders should engage all participants in the discussion to avoid such scenarios.