How Do You Address a Letter to Multiple Recipients?

By Staff WriterLast Updated Apr 15, 2020 3:05:11 AM ET

For no more than three recipients at the same location, you list the names in sequence in the letter itself. For additional recipients, or recipients at different locations, create a separate letter for each person and list all recipients by "cc:" at the bottom of the letter.

  1. Create your letter

    If writing to two persons, the opening would be "Dear Ms. X and Mr. Y,". Similarly, the names above the company address would be listed together. Each individual receives a copy with only their name on the envelope.

  2. Create a letter for each person

    For more recipients or for several locations, each letter is addressed to only that individual. Every letter ends with the "cc:" notation.

  3. Inserting the carbon copy notation

    At the bottom of the letter, after the signature, write "cc:" and list each person's name and company, one below another.