For no more than three recipients at the same location, you list the names in sequence in the letter itself. For additional recipients, or recipients at different locations, create a separate letter for each person and list all recipients by "cc:" at the bottom of the letter.
- Create your letter
If writing to two persons, the opening would be "Dear Ms. X and Mr. Y,". Similarly, the names above the company address would be listed together. Each individual receives a copy with only their name on the envelope.
- Create a letter for each person
For more recipients or for several locations, each letter is addressed to only that individual. Every letter ends with the "cc:" notation.
- Inserting the carbon copy notation
At the bottom of the letter, after the signature, write "cc:" and list each person's name and company, one below another.