A termination of services letter is a formal way of informing another party that their services are no longer needed. It usually includes details about the contract signed between two or more parties and the reason for canceling the contract. It is important to write it in a professional tone and concise manner.
Most contracts require the terminating party to provide a written notice of termination when services are no longer necessary. The notice is delivered within a specific time frame to a stated address for it to be binding and valid. A termination of services letter is typically written in standard business letter format. It contains the name and full mailing address of the person writing the letter, followed by the date on which the letter is written and the recipient’s name and address used in the contract. The letter specifies the contracted services, reason for terminating the contract and the date on which the requested contract termination is effective. It explains that the individual is canceling as per the terms of the agreement. Contract termination letters are written in a professional and cordial tone to maintain good business relationships. Any attachments or enclosures are indicated below the signature block, and the names of the documents are listed.