Some disadvantages to centralization of filing in business include extra staffing requirements and too distant of records for usefulness. A centralized filing system allows businesses to store all files in one location, rather than spread out across the office.
A centralized filing system is an effective way to keep all related data in one location in the office, rather than with several people at personal work stations. This system of filing improves security because it reduces duplication, use of space and supplies, but it may require extra, unused space to store all of the files. This type of system also takes files away from those who may need access to them on a regular basis, which can reduce efficiency.