How Do You Fill Out a Daily Vehicle Inspection Form?

Most daily vehicle inspection report forms require the driver to note the piece of equipment or function that requires repair by checking the appropriate box on the DVIR form. In the event a vehicle or piece of equipment requires repair, mark the appropriate box on the DVIR with any applicable notes. Once a certified mechanic completes the repairs, both the mechanic and the driver must sign the DVIR to signify the repairs are complete.

A daily vehicle inspection report is a record of regulated pieces of equipment that have malfunctioned or incurred a defect during the course of daily operation. Many versions of the DVIR are acceptable, but a form that encompasses nearly any vehicle or equipment regulated is available for free from All commercial vehicles part of a fleet greater than a single vehicle and with a registered U.S. Department of Transportation or state DOT number must maintain a DVIR.

Any driver with any grade of commercial driver's license is responsible for reporting malfunctions and defects of the vehicle driven on a DVIR. A rolling record of the previous days' report must be kept in the vehicle, with a master file kept at the company headquarters or designated location. U.S. DOT regulations hold CDL drivers financially responsible for failures to properly maintain DVIR records, with tickets issued to both employer and employee.