To write a professional voicemail greeting, start by offering a friendly introduction. Offer your name and department to orient callers, and provide specific contact instructions for getting in touch.Continue Reading
Begin your voicemail message by greeting the caller. A simple "hello" or, "thank you for calling" is sufficient. Add your name to ensure that the caller has the correct number.
Add your job title, if you hold a high-ranking position in the company. Alternatively, state the name of your department to orient the caller and weed out people who are trying to reach a different department.
Write a short sentence that explains why you cannot answer the phone. If your voicemail chimes in whenever you do not pick up, a simple, "I am not available to take your call at the moment" works fine. For a more sophisticated, time-sensitive system, choose more specific reasons: state the office hours, explain that you are on vacation or state that you are in a meeting.
Ask the caller to leave a message, and state your expected reply time frame. Provide another number or an alternate contact method for emergencies or time-sensitive calls. Close by thanking the caller for calling.