The only way to digitize a document by scanning it is using a scanner. Once the scanner is properly connected to the power source and computer, turn it on and place the document on the scanner. After that, run the software application that came bundled with the scanner and follow the prompts.
Windows also has programs that can be used with scanners. To access it, click "Start," select "All Programs," "Accessories" and then click the "Windows Fax and Scan" option. When the Scanner Wizard opens, click "Next." The "Picture Name and Destination" option allows users to name the scanned image and choose an appropriate storage location for it.
The document can be previewed immediately after scanning. If the results are not satisfying, simply click "Back" and use different scanning preferences. Once scanning is complete, click "Finish" to close the Scanner Wizard and navigate to the folder where the scanned document was saved to open it.
Scanned documents can be converted into readable, multi-page documents using applications like Adobe Acrobat. Applications like Adobe Photoshop can be used to fix and edit scanned pictures. A scanned document can also be sent via fax or email. The most common types of scanners include flatbed scanners, film scanners, hand scanners, drum scanners, 3D scanners and portable scanners.