Some important features of record-keeping software include the ability to track the data remotely, functionality for calculating various sums when appropriate, a system for searching records by various factors, and the ability to upload images or other attachments to a specific file. Depending on the purpose of the software, it may also be important to create different types of files.
The most important features in record-keeping software depend on the purpose of the program, such as a financial tracking tool for a small business. In such cases, the software needs to automate or greatly improve processes that the owner would otherwise handle manually with a physical bookkeeping system, such as creating profit and loss statements on demand for custom date ranges or generating tax forms for all employees. It should also support tracking of payments, both to employees and vendors, along with entering the company's income from various sources. The program should also include tools for finding various calculations automatically.
If the system is for personal use, it may be necessary to have tools that support scanning or importing image files. These allow the user to track documents such as birth certificates, wills or insurance contracts by appending them to an entry in the system. Some individuals may also use record-keeping software to track financial assets or personal budgets, though in such cases the software does not need to have the same features as a business program.