Edit a scanned document with the help of an optical character reader. Scanned documents are normally in JPEG image file format, and Microsoft Word cannot make out the characters unless the image file is converted into text format using an optical character reader.
Once the scanned file is converted into text format using an optical character reader, you can edit it and then save the document. Some popular optical character readers include Omnipage Standard, ABBYY FineReader, Adobe Acrobat, Prestol PageManager and Readiris.
You can also edit scanned documents using the Microsoft Office Document Imaging tool. First install the tool. There are step-by-step instructions on how to do this on the Microsoft Office website’s support page.
Once you have installed Microsoft Office Document Imaging, the next step is to scan your document and then convert it into a TIFF format using Paint or any other image editing software. Then, open Microsoft Office Document Imaging, click on the File menu, and then click Open. Locate the scanned document saved in TIFF format, and then click Open.
On your keyboard, select the whole document or image by pressing press Ctrl A, and copy it by pressing Ctrl C. Open Microsoft Word, and open a new document. Then, paste the document you selected earlier by pressing Ctrl V, or right click on the document, and click Paste. Edit the document, and save it to avoid losing the changes you have made.