Find a template for a rejection email on the About Money website. The first sentence of the letter should thank the applicant for his interest in the position, the second paragraph should state the reason for the rejection, and the conclusion should list next steps for the applicant.
Use the same format as for a formal business letter, using the applicant's address as the heading of the letter. Begin with a standard salutation, such as "Dear Richard." In the first sentence, thank the applicant for coming in for the interview or for his application. State the reason for the rejection in the second paragraph, and conclude the rejection letter with potential next steps or a cordial closing.