The benefits of online forms include reduced costs associated with using paper forms, improved response rates and more accurate responses, the ability to make quick revisions, and immediate distribution. The use of online forms also ensures that those using them have an endless supply of the forms and never have to worry about reordering them or waiting for them to arrive.
Using paper forms involves substantial costs to companies that use a large number of them. A company must pay for bulk supplies of paper and printing supplies, maintain a facility for storing these supplies, and pay personnel to transport the supplies and print the forms. Many companies must staff entire departments to perform these functions. There are also costs associated with distributing the forms and revising them when necessary. Online forms spare companies from these expenses.
Online forms can also be designed with edits or controls that allow the user to input standardized responses, which improves the quality of data on the form and reduces the likelihood of errors in the data being collected. Since online forms are often easier to complete and submit, the company benefits from increased response rates.
Online forms also offer companies the benefit of revising them more quickly. After making the necessary revisions, the company can upload the revised form within minutes, and it becomes available immediately while simultaneously retiring the older version.