To add the print icon on a task bar, right-click on the blank area of the task bar, click Toolbars on the menu, select New Toolbar, select the printer from the provided options, and then click OK. This process works for Windows XP users.
The exact process of adding the print icon on a task bar depends on the version of Windows installed into the computer. On Windows 7, users can add the print icon on the task bar by clicking on the small arrow pointing upwards on the bottom right-hand side of the screen and then clicking on the Customize link.
On the new window, the user locates the printer from the list, clicks on it, and then clicks the OK button at the bottom of the window. The print icon appears on the task bar after clicking the OK button.
On Windows Vista, the user clicks on the Windows menu, selects the Control Panel, and then clicks the Printer icon located under Hardware and Sound. On the Printing Preferences page, the user clicks the Maintenance tab, selects Extended Settings, and then selects the name of the printer. On the Monitoring Preferences page, the user selects the Shortcut Icon box and then clicks OK to pin the print icon on the task bar.