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How do you organize a workshop?

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Quick Answer

Organizing a workshop involves creating a basic vision, choosing a venue, deciding the workshop date and recruiting participants, according to 350.org. It also involves designating facilitators and organizing the logistics.

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The first step in organizing a workshop is setting a vision and answering key questions, such as the goal of the workshop, the targeted audience, important skills for the participants to learn and the budget for the workshop, suggests 350.org. Next, the team should select an affordable venue, preferably a location that provides a quiet and inspiring setting. Team members also should pick appropriate dates that fit the needs of the workshop's participants.

If the workshop team is planning to launch a major campaign, the workshop should be held about two to four months before the event to strengthen the bonds among participants and facilitate effective collaboration. The team should recruit highly motivated participants by using an application process and setting clear criteria. Recruiting about 15 to 40 participants is enough to have quality discussions with an audience with diverse perspectives.

Hiring enthusiastic facilitators is a key step in running a successful workshop, notes 350.org. Two to three facilitators are sufficient for small groups. Other important considerations in organizing a workshop include providing satisfying food and transportation, crafting the agenda and familiarizing oneself with the materials for the workshop.

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