Q:

How do I write a formal invitation?

A:

Quick Answer

To write a formal invitation, the author should include the names of the hosts as well as the invited party, the location and time of the event, the reason for the event and the R.S.V.P. instructions. Formal invitations sent by a business or organization sometimes also include a logo, slogan or tagline.

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Full Answer

Formal invitations should be printed on high-quality paper.

Step 1: Write the invitation

Authors of formal invitations should use formal wording. For example, it is customary to spell out the date of the event, such as "Tuesday, the sixth of November" rather than "Tuesday, November 6." Mention the names of the people hosting the event as well as details about the event, including the address and the nature of the occasion.

Step 2: Invite the recipient to R.S.V.P.

At the end of a formal invitation, the author should tell the recipient how to respond. Some invitations include a separate card and small envelope for people who want to accept or decline by mail.

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Related Questions

  • Q:

    What should be included in a formal invitation sample?

    A:

    A formal invitation should include the company logo, names of the hosts and their titles and the invitation phrase itself. After that, writer states information about the type of event, its purpose, the date and the time it is going to happen. A formal invitation also includes the address of the place where the event is going to take place, special instructions for attire and the RSVP information. It may be better to include an RSVP card in the envelope.

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  • Q:

    What is the correct way to "RSVP"?

    A:

    The traditional way to respond, or RSVP, to an invitation is to use the same wording as the invitation itself, but substituting the names of the hosts for the attendees. It is especially recommended to repeat back the date and time, to confirm these details.

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  • Q:

    How do you word an RSVP invitation?

    A:

    An RSVP invitation includes the name of the person or persons hosting the event; the type and purpose of the event; the date, place and time of the event; the expected manner of dress (if important) and instructions on how to RSVP. The RSVP instructions include clear information about whom to contact in order to RSVP as well as the date by which RSVPs or regrets must be received.

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  • Q:

    How should you write an invitation letter for a dinner?

    A:

    Dinner invitation letters should be written with specific details, including the date, the event, names of senders, whether it is an adult-only reception and a request for guests to RSVP to a specific number. The letter's other specific contents should be tailored to the sender's party.

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