Business thank-you cards should begin with a personal address to the recipient, such as "Dear Mr. Smith," and continue with a genuine expression of appreciation for service, time or assistance. The note should describe how the actions of the recipient made a difference to the individual or business sending the note. It should close with the note writer's name and contact information in case future correspondence is requested or necessary.
For example, if a business wants to thank a donor for a contribution, the letter should first offer a thank you and then detail how the donation made an important impact. If the letter is written to a business following an interview for a job, it should also contain information that compliments the business and its operations and products, reinforcing the candidate's willingness to join the team.
All business thank-you notes are typically handwritten and crafted on personalized stationary or high-quality stock thank-you cards with a brief, personal message written inside. It is best to keep the message brief, because a long message may not retain the attention of the recipient, according to Entrepreneur magazine. Business thank-you cards should be mailed within two to three days following the meeting or encounter.