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How do you write business thank-you cards?

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Quick Answer

Business thank-you cards should begin with a personal address to the recipient, such as "Dear Mr. Smith," and continue with a genuine expression of appreciation for service, time or assistance. The note should describe how the actions of the recipient made a difference to the individual or business sending the note. It should close with the note writer's name and contact information in case future correspondence is requested or necessary.

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For example, if a business wants to thank a donor for a contribution, the letter should first offer a thank you and then detail how the donation made an important impact. If the letter is written to a business following an interview for a job, it should also contain information that compliments the business and its operations and products, reinforcing the candidate's willingness to join the team.

All business thank-you notes are typically handwritten and crafted on personalized stationary or high-quality stock thank-you cards with a brief, personal message written inside. It is best to keep the message brief, because a long message may not retain the attention of the recipient, according to Entrepreneur magazine. Business thank-you cards should be mailed within two to three days following the meeting or encounter.

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