Top considerations when renting an event venue include ambiance, amenities, layout and availability. To get the best value for your money, decide what particular venues have that’s essential to making your event a success.
An event venue has to have ambiance that matches the look and feel of your event. Start by asking yourself if you like the location of the venue. If not, it’s not the right place; likewise, when you don’t like what guests see as they walk in the door or how the venue works with your color scheme. Once you find the right location, start asking about amenities such as computer and telephone access, kitchen and laundry facilities, restrooms, catering and office supplies. Can you rent decorations from the venue? If you like the location but not the amenities, move on to another venue.
While you’re scouting locations, look at room layouts as well. An event space can be beautifully appointed but all wrong for a professional conference if there are columns that block guests’ views or bad acoustics. Is the space the right size to keep guests comfortable? When you find the right combination of ambiance and amenities with the right availability, then starting talking money. Look for package deals that include a contract for support services on-site rather than hiring separate caterers and furniture rental services.