How Should You End a Formal Thank You Letter?


Quick Answer

Formal thank you letters should conclude with a reiteration of thanks before signing off with "Sincerely," and the sender's signature and full name. Sometimes, it might be appropriate to follow the name and signature with a title, such as within an organization, and postal address.

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Full Answer

The concluding paragraph(s) can be expanded depending on the nature of the thank you.

For example, if the purpose of the letter is to thank someone for a charity fundraising donation, it is appropriate to include a website URL for further information about the charity's work. In order to facilitate an ongoing relationship with the donor, the closing sentence could also say something along the lines of, "we hope you will continue to support our cause."

If the letter is addressed to a scholarship donor, the closing paragraph might incorporate an earnest promise to do the donation justice, for instance by working hard and eventually applying one's education to the benefit of others.

Letters of thanks following on-site job interviews, meanwhile, should end by conveying a sense of enthusiasm, particularly in light of having met representatives of the given company. They might also finish by restating contact details and inviting prospective employers to use them should they require any additional information.

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