To rent an event room, first have an idea of how many people are attending and choose the appropriate venue size. Call event rooms in the area and compare rates for rentals and packages. Choose the best venue to suit your needs. Sign any necessary paperwork and pay the deposit required to hold the venue.
If possible, plan the event many months, or even a year, in advance. Early booking often results in discounted or lower rates. Booking early also ensures that your chosen date is available. Have a budget in mind, including an itemized list of maximum expenditures for each aspect of the event. When speaking to representatives from different venues, ask for packages or plans that maximize the budget.
Some event spaces to consider include party halls, museums, hotels, churches and music venues. To save some money, look for a venue that provides multiple services, such as seating, dance floor space, catering or decorating options. Ask friends and family members who have hosted parties of a similar size or style to yours what their experiences were and which venues they recommend. Speak with event coordinators or your company's go-to event planner for ideas. Many times, this leads to possible discounts or deals.