Q:

What is an example of a letter declining an invitation?

A:

Quick Answer

Formal invitations often require a written response and, if declining, the letter may follow the following basic structure: "Mr and Mrs Guest regret that they cannot accept the generous invitation of Mr and Mrs Host for dinner on Saturday, 12th December." As a general rule of thumb, etiquette dictates that responses to formal invitations, whether accepting or declining, should use a similar structure and phraseology to the invitation itself.

Continue Reading

Full Answer

In fact, the same goes for less formal invitations, although these may not require a written letter in response. Sometimes they may simply require clicking a link on a social networking platform.

Either way, explanations are optional. If the hosts are close friends, however, then an explanation for declining the invitation may be given to them personally.

It is poor etiquette to respond to an invitation in a non-committal way. It is especially rude, for instance, to tell the hosts that attendance is contingent on one's availability or, worse, on who else is attending. When a definite answer cannot be given, it is best to tell the hosts that a decision will be made as soon as possible — and then to follow through on this promise.

If, for any reason, a formal response to a formal invitation is not possible, then the hosts should be telephoned or otherwise contacted.

Learn more about Party Planning
Sources:

Related Questions

  • Q:

    What do you write on a thank you card for a dinner invitation?

    A:

    When writing a thank you card in response to an invitation to a dinner or any other event, a person should include a greeting, show thanks for the invitation, include details about attendance and end with a phrase showing regards. The thank you card tells the person who sent the invitation that the recipient is appreciative and provides details on whether he is attending the dinner.

    Full Answer >
  • Q:

    What is a letter of invitation?

    A:

    A letter of invitation serves as a formal request for an individual's presence or attendance to an event, dinner, celebration or formal occasion. Letters of invitation are often distributed for weddings, retirement ceremonies, graduation celebrations, birthdays, anniversary parties and formal galas in the community.

    Full Answer >
    Filed Under:
  • Q:

    How do I write an invitation letter?

    A:

    Write an invitation letter by introducing the host, presenting important information about the event, detailing when a response is needed, mentioning special requirements of the guest, and then expressing your appreciation for the guest's attendance. You need stationary and a pen. Writing the letter takes under 30 minutes.

    Full Answer >
    Filed Under:
  • Q:

    How do you plan a painting party?

    A:

    Plan a painting party by setting a date, gathering necessary supplies and sending out invitations. Make sure you have enough space so all of your guests can comfortably paint. Also decide on what food and beverages you plan to serve.

    Full Answer >
    Filed Under:

Explore