Some considerations for renting a party room or event space include the purpose of the event, the expected number of attendants and the duration of the event. Party planners should also consider the availability of power outlets, kitchen space and other special needs based on the type of event.
Choosing the right party room depends on understanding the full needs and requirements of the specific party. For example, a kids birthday party with games and entertainment comes with a different set of concerns compared to a bachelorette party or a couples 60th wedding anniversary. Knowing the different aspects of the event and the number and type of person likely to attend helps the party planner choose a space that is appropriate for the guests and has all the proper accommodations.
Food and entrainment are among the most common and most important considerations when choosing a party room due to the various unique requirements they carry. In terms of food, party planners need to know if all the food is going to arrive prepared or if it needs cooking at the venue. The type of entertainment present at the party also dictates the specific needs, as a DJ needs several open outlets and a stage whereas a dance party needs open floor space.