There are many different types of letters to the courts including a letter to the judge or clerk of court regarding a character reference, a deferral from jury duty, a hardship, an appeal for leniency, a debt summons or a recommendation. Letters to the court follow a specific format with strict adherence recommended by attorneys and expected by the courts and may vary by state, notes the Hancock County Government website. General guidelines and professional example formats are often available online from the specific state's judicial branch's website.
Law advice, opinions or recommendations can only be given by a licensed attorney; therefore, seeking the counsel of an attorney is always recommended. For example purposes, Hancock County, Indiana's website as well as other state government websites and reliable online sample letters, such as Legal Services for Prisoners with Children, offer sample letters to the courts. Keep copies of letters and use certified mail, advises Nolo Law.
Letters to the courts vary depending on state compliance and purpose but almost always are required to by neatly typed or printed, grammatically correct, logical and accurate. Failure to comply with the format may subject the letter to rejection. The letter includes the sender's name and address information including phone number in the heading and should be addressed to the specific recipient. The body of the letter concisely addresses the reason for the letter and the closing should formally reinforce the objective and be signed by the sender.