When writing a suspension letter, it is important to be straightforward, be clear in reasons for suspension, outline the terms, and personally sign the letter. A suspension letter is often issued to an employee due to poor job performance, but the actions taken must follow the company's rules and regulations.Continue Reading
It is important to avoid lecturing or guilting the recipient. Suspension letters are formal notices that inform the employee that he is not to attend work for a specified period of time. Clearly state when the circumstances occurred, and be respectful and straightforward.
Detail the events that led up to the employee's suspension. List the company policies and regulations that were broken and any similar incidents, if applicable.
It is important to state the consequences of the suspension, such as whether the employee will receive payment or not and the date he is expected to return to work. Be sure to understand the company's rules and regulations on matters of suspension, as certain actions may go against company policy.
Write contact information in the event the employee has any questions. Finally, personally sign the letter to demonstrate its seriousness.