When writing a discrimination letter, use formal language and specifically detail the incidents without naming names. If the letter is a follow-up to a previously filed complaint, reference it in the letter, including the specific complaint number. If desired, state the feelings brought up by the discrimination faced, and if considering legal counsel to resolve the matter, feel free to mention it in terms that will not threaten future employment.
Address workplace discrimination letters to the head of the human resources department. Do so formally by beginning with a heading that includes the contact person, her title, and the address where she works. Additionally, make known the desire to quickly and efficiently resolve the issue at hand. Close the letter by stating a full name and the position within the company.
Addressing the type of discrimination is essential when writing a discrimination letter. Both the issue and the bases for discrimination must be disclosed. Issues may include denied sick leave, denied promotion or termination. Bases identify the protected class that was discriminated against, including race, age group, sex or disability.
The process of filing a discrimination grievance differs with each company. Many workplaces require their employees to file specific forms to be submitted to Human Resources. Discrimination letters are often the result of several form submissions and a persisting problem.