A resolution should communicate the issue, explain the proposed solution, give background information and clarify the issues upon which the vote is being cast. Typically, resolutions contain a heading, whereas statements and a therefore-be-it-resolved statement. A resolution should usually be one page or less while still making sure that the topic is well covered.
The heading should have three separate lines. The first line should be a brief descriptive title for the resolution. The originating commissions should be named in the second line. The resolution designation number or other number designation should be listed in the third line.
The whereas statements identify the entities involved in the review of the proposal and describe the problem, the history of the policy and the proposed solution. These should be written in a logical, flowing order.
The therefore-it-be-resolved statement contains the steps needed to achieve the solution to the problem. State exactly what is being voted on and how the revised policy would be implemented. Be very specific regarding how revision will happen and why the proposed revision is important.
When pertinent, some additional items should be included. For example, if revisions to current language are being proposed, the old version should be included so the two can be compared.