A reminder letter is sent to the recipient as a reminder of some action or task that is expected of him; as such, it must include information that is important to the fulfillment of the task. It should also contain any information that was included in the original information or invitation letter. Writing a reminder letter takes less than an hour.
- State the topic
At the opening of the reminder letter, state the topic of the reminder letter. Whether the letter is a reminder of an upcoming event, such as a wedding or meeting, or an action that the reader has overlooked, the tone of the letter should remain professional and direct.
- Provide necessary information
Repeat the information provided in the original communication that outlined the requirements necessary for the completion of the task or attendance at an event. If the letter is a reminder to pay a bill, include such things as the original invoice and the date it was due.
- Highlight any changes
If anything has changed in the original information, make sure that the change is stated clearly, so that the recipient can make account of it. For the greatest impact, put the changed information in a separate paragraph.