Q:

How do you write a receipt letter?

A:

Quick Answer

To write a receipt letter, start by formally acknowledging the sender and giving a detailed description of the item and when it was received, then offer any additional details that are necessary, and close the letter. A receipt acknowledgment letter should inform a sender that a document or package has been received. It is printed on company letterhead or other professional stationery, uses formal language and should be proofread at least once before it's sent.

Continue Reading

Full Answer

A receipt acknowledgment letter includes the receiving company's address, phone number and website typed below the company letterhead. The letter begins with a formal greeting to the primary contact person and other relevant employees at the sending company, such as "Dear Ms. Lee." The first sentence of the opening paragraph names the document and states the date on which it was received. The contact person may be requested to direct any questions about the document to the letter writer and informed of the best contact method and times to call. A positive closing sentence is included when appropriate. The letter ends with a formal closing, such as "Sincerely," followed by the full name and title of the writer. Before sending, the writer signs the letter in ink below their printed name.

Documents like contracts and medical records that contain confidential information should be acknowledged promptly. This ensures that the sending business can keep accurate records and know the location of any sensitive information it shares.

Learn more about Writing

Related Questions

  • Q:

    What is the correct format for a thank-you letter?

    A:

    The correct format for a thank you letter includes a salutation to the recipient, an opening sentence expressing thanks, body paragraphs detailing the impact of the gesture or gift and how it will be used, a concluding sentence offering thanks and a signature of the sender. Thank you letters can be handwritten on blank note cards or stationary or typed in block letter format without indentations for each paragraph.

    Full Answer >
    Filed Under:
  • Q:

    How do you write a modified block style letter?

    A:

    The modified block format is a widely used format, wherein the body of the letter and the addresses of the sender and recipient are single-spaced and left-justified, according to the Online Writing Lab of Purdue University. The author tabs to the center point for the date and closing.

    Full Answer >
    Filed Under:
  • Q:

    What are some tips for writing a professional collection letter?

    A:

    When writing a professional collection letter, the sender should keep in mind the two main goals: to collect the money owed and to maintain a courteous or professional relationship with the recipient of the letter, advises Entrepreneur. This is particularly true if the recipient is a client.

    Full Answer >
    Filed Under:
  • Q:

    What is a sample hardship letter?

    A:

    A sample of a letter of hardship is a signed, written memo or letter to a financial lender explaining that the sender is in need of a payment deferment, a modification of the loan stipulations or a reduced payment amount. The letter provides the lender with specific reasons the sender is unable to make payments, such as loss of employment, increased medical bills, loss of financial support or disability status.

    Full Answer >
    Filed Under:

Explore