A professional letter has the sender's address at the top of the page and the date the letter is written below the address. Below the date, put the recipient's name and address. Write a salutation to the recipient, include the content of the letter, and conclude with a signature.
- Format and write the heading
Everything in the letter should be left justified and single spaced. Between each section, leave a blank line. Start by putting your address at the top of the page if the letter is not written on letterhead. Next, put the date of the letter's composition. Then, put the recipient's name and address.
- Write the salutation and the letter
Write a salutation to the recipient, ending with a colon. Next, write the letter. The first paragraph should include a friendly opening and a direct statement of the purpose of the letter. The second paragraph should contain the strongest point supporting the purpose of the letter. Following paragraphs should contain further supporting evidence and information. The final paragraph should restate the purpose of the letter and request action.
- Close the letter
Include a closing phrase, followed by a comma. Skip four lines after the closing phrase, and type your name. Sign your name in the blank space above the typed name. Finally, include a list of any documents attached to the letter.