How Do I Write an Official Letter?

To write an official letter, write the return address, the date, the inside address and a salutation. Write the body of the letter. Finish the letter with the closing, a signature and your printed name.

  1. Write the return address

    Write your address so the recipient can easily contact you. Skip a line after it.

  2. Write the date

    Write the date on which you are writing the letter. Write the date in the format: month, day, year. Then skip a line.

  3. Write the inside address

    Write the address of the letter's recipient. Include the person's name, title and the company name. Skip the next line.

  4. Write the salutation

    Write "Dear," and then the person's title and last name. If the recipient's name is unknown, write "To Whom It May Concern." Put a colon after the salutation. Skip the next line.

  5. Write the body of the letter

    Write the content of the letter in the body. Skip a line between each paragraph. The paragraphs should be single-spaced. Be professional and polite. You may include a subject line above the body.

  6. Write the closing

    Let the reader know you are finished with the letter by writing "Sincerely," "Thank You" or another closing remark. Follow it with a comma.

  7. Sign the letter

    Skip three or four lines to leave room for the signature. Sign your name in blue or black ink.

  8. Print your name

    Print your name under the signature. You may include your title underneath it.