Most importantly, an employee writing a voluntary demotion letter should provide a clear, truthful reason for requesting an alternative position within the same organization. The letter should also include a statement of thanks in which the employee shows appreciation for the opportunity he received through his current position.
Employees contemplating a voluntary demotion may benefit from a conversation with their supervisors or human resources staff. Sometimes, this dialogue results in one becoming informed of alternate jobs within the organization that may represent a better fit. Alternatively, a supervisor may offer helpful suggestions that might lead to approaching one's current job in a different way, leading to increased job satisfaction and a loss of interest in asking for a voluntary demotion.