A professional letter to a judge should be written in a business letter style and should be left-justified. The judge's information, the sender's information and date are included in the header. A proper salutation begins the body of the letter followed by the body of the letter with a proper closing.
Write the letter by beginning with the judge's full name at the top of the page. The next lines have the judge's address, with street and city information on separate lines. After a line is skipped, the sender's address is written in the same format. Another line is skipped, and the date is written with the month, day and year. A line is skipped after the heading, and then the salutation begins "Dear Judge" and follows with the judge's last name. The body of the letter comes next. This is single-spaced, but a line is skipped between each paragraph. After the final paragraph, another line is skipped. The closing should be "Sincerely" or "Respectfully" followed by a comma. No quotation marks are used. Four lines are skipped, and the writer's name is typed. The signature should be handwritten and placed between the closing and the typed signature.
The purpose of the letter should be specifically stated and then explained in the body of the letter. This also identifies the writer as a victim, a defendant, a lawyer, a family member or other concerned party. The letter should have a professional, serious tone. Finally, the letter should be proofread to locate spelling and grammatical errors.