Q:

How do you write a letter of concern?

A:

Quick Answer

To write a letter of concern, express your concerns plainly and succinctly. Outline pertinent background information and offer solutions. Include your contact information, and remain professional. Emphasize that your goal is to find a resolution and not to escalate the situation.

Continue Reading

Full Answer

  1. Perform research before writing the letter

    Perform any research needed. Interview people, read statements and brainstorm a list of possible solutions.

  2. Introduce yourself in the opening paragraph

    Explain who you are and your stand on the matter, and briefly mention the group you are representing, if applicable.

  3. Outline the situation you are writing about, and discuss why you find it important

    Remain respectful and do not criticize, abuse or blame anyone for the situation. Suggest possible solutions or calls to action.

  4. Conclude the letter by thanking the person you are writing to for his time

    After expressing your gratitude to the person the letter is addressed to, close the letter with your contact information. Depending on your preferences, you may wish to provide your mailing address, email address, telephone number, website and fax number.

  5. Proofread for grammatical errors and content

    Review the letter to ensure it is as professional as possible. If you can, wait at least a day before sending it so that you can have other people look it over as well. Make a copy for your files.

Learn more about Writing

Related Questions

  • Q:

    How to write a no trespass letter?

    A:

    When writing a no trespassing letter, it is important to first visit your local police department, as there may be a specific state-issued format your letter must abide by. The letter should be specific and factual.

    Full Answer >
    Filed Under:
  • Q:

    What do you put at the head of a letter?

    A:

    The letter sender's name and address, date, letter recipient's name and address, and salutation are all put at the head of a letter before beginning the body. The date format includes the day, month and year and corresponds to the day the letter was sent.

    Full Answer >
    Filed Under:
  • Q:

    What is a sample professional thank you letter?

    A:

    A professional thank-you letter is used to express appreciation and interest after a meeting between two professionals. It should be brief and sent within 24 hours of an interview or meeting. It is important that the letter is grammatically correct and has no spelling errors. If several people attended the meeting or interview, a separate letter should be sent to each person.

    Full Answer >
    Filed Under:
  • Q:

    What is an example of a fan mail letter?

    A:

    An example of a fan letter begins with an overview of what a person likes about the celebrity or entertainer, such as favorite roles in movies, as well as compliments about these performances. The fan letter should also include information about the writer's life or goals related to the celebrity.

    Full Answer >
    Filed Under:

Explore