A compliment letter is a physical proof of praise to an employee or business. Compliment letters are written simple, sincere and professional, and include specific details of the individual being complimented. When signing the letter, it is often best to use both your signature and printed name.
- Address the recipient
If the compliment letter is meant for a specific employee, his name, general position and address of his branch in the company must be listed.
- Specify the reason for the compliment
It important to be clear when complimenting the employee. Write specific dates and time of the event and what he did to earn your appreciation. The tone of the letter should be simple and sincere, while flowery language, or fluff, should be avoided. Examples of this include, "We want you to know that we are really impressed with the quality of the products and services your company provides." Also consider, "I want you to know how much we appreciate the outstanding service you have provided me."
- Follow up with a phone call
After sending your letter of compliment, wait at least a week before calling. It is important to call the company to ensure the letter arrived and was delivered to the person to which it was addressed.