To write a letter to cancel a service contract, it is important to review the service contract and find the provisions for termination of the agreement. If the contract requires breach of terms for service cancellation, the reasons for canceling the contract are included in the letter. A good cancellation letter is grammatically correct, concise and professionally written.
Typically, a business letter template is used when writing a letter of service cancellation. The name, address, and contact number of the person writing the letter is typed in the upper right corner of the page. The date on which the letter is written is stated on the left, and the complete name and address of the addressee company is written under the date. If applicable, the full name of the business representative is also included.
A service cancellation letter mentions the nature of the contract and effective date of cancellation as well as citing the section of the contract that pertains to service cancellation. Reasons for terminating the contract should be listed. If necessary, automatic payment deductions from an individual’s bank account or billing to credit cards must be revoked. The letter is generally printed on quality stationary and must be signed by the person who is canceling the service contract.