When writing a letter to a board of directors, the letter must follow specific guidelines. The letter should be written in a formal tone and incorporate a professional business format. The letter should use 1-inch margins, single line spacing and have contact information in the header.
A letter to a board of directors should include a formal salutation followed by the purpose of the letter. The first paragraph should be straightforward and explain the reason for the letter in a concise manner. The first paragraph should also offer a preview for the body of the letter. The body of the letter consists of 2-3 paragraphs. It is important to include any time sensitive information in the body of the letter and state factual information. The last paragraph should be an action paragraph that explains the desired result. Conclude the letter with a polite closing, and proofread it for errors prior to sending the letter.